The IT market has long been one of the most dynamic and competitive sectors. A shortage of specialists, fast-paced projects, and business pressure mean that recruitment often happens “here and now,” involving multiple stakeholders. In this environment, protecting candidates’ personal data is not merely a formal legal obligation but a real component of process quality and trust in the service provider.
In the body leasing model, this responsibility becomes particularly significant. A candidate entrusts their data to a recruitment company, which in turn cooperates with the end client—who also has their own GDPR-related obligations. At IT Factory, we treat these relationships as a system of interconnected vessels: a well-designed process guarantees security for all parties and allows everyone to focus on what matters most—effectively delivering IT experts.
Personal Data in IT Recruitment – Scope and Specifics
The IT recruitment process involves processing not only basic identification data such as name, surname, or email address. In practice, it also includes information about professional experience, technologies a candidate has worked with, code repositories, results of technical tasks, and salary expectations. Recruiter notes and technical feedback are often included as well—and these also constitute personal data under the GDPR.
A specific feature of the IT industry is that candidates frequently share public or semi-public profiles, for example on LinkedIn or GitHub. However, the fact that data is publicly available does not release the data controller from their obligations. Any further processing must have a clearly defined purpose, legal basis, and scope.
At IT Factory, we pay particular attention to the principle of data minimization. We do not collect information that is unnecessary for assessing competencies or conducting the recruitment process. If a candidate provides excessive or sensitive data, it is immediately excluded from further processing.
Legal Grounds for Data Processing in Recruitment
One of the most common myths about GDPR in recruitment is the belief that candidate consent is always required. In reality, in many cases the legal basis for processing is the performance of pre-contractual measures or the legitimate interest of the controller.
Consent is particularly relevant when data is to be used in future recruitment processes or when the scope and method of processing go beyond the standard scenario. The key requirement is that consent must be voluntary, specific, and withdrawable at any time.
In the body leasing model, special attention must be paid to the moment when a candidate’s profile is shared with the end client. This is when it must be clearly determined who becomes the data controller, for what purpose the data is processed, and what legal basis applies to the data transfer. Lack of transparency at this stage is one of the most common sources of violations in the industry.
GDPR and Body Leasing – Clear Division of Roles and Responsibilities
In the body leasing model, special attention must be paid to the moment when a candidate’s profile is shared with the end client. This is when it must be clearly determined who becomes the data controller, for what purpose the data is processed, and what legal basis applies to the data transfer. Lack of transparency at this stage is one of the most common sources of violations in the industry.
Each of these scenarios requires different documentation and a distinct process approach. Data processing agreements are not a mere formality—they are the foundation of secure cooperation. They define the scope, purpose, duration of processing, and the security measures applied by the provider.
At IT Factory, we work with standardized cooperation models that reduce the risk of ambiguity. Candidate profiles shared with clients are appropriate to the stage of the process, and access to full data is granted only when it is genuinely justified from both a business and legal perspective.
What a Secure IT Recruitment Process Looks Like in Practice
GDPR compliance does not end with documentation—it is primarily about daily operational practice. That is why our processes are designed in accordance with the principle of privacy by design, meaning that data protection is embedded at every stage of recruitment.
We use ATS tools that enable precise access management and logging of data operations. Candidate data is stored only for as long as necessary, and archiving and deletion processes are regularly reviewed. Data is transferred exclusively through secure channels and always within a clearly defined scope.
Equally important is transparent communication with candidates. From the very first contact, we inform them who processes their data, for what purpose, and what rights they have. Requests for access, rectification, or deletion of data are handled through standardized procedures and within specified timeframes.
Common Mistakes in IT Recruitment – and How We Avoid Them
In industry practice, it is still common to encounter companies that store CVs “just in case,” send candidate profiles via unsecured email, or fail to update information clauses for years. Such actions not only violate regulations but also undermine the credibility of the employer and business partner.
At IT Factory, we believe that data security is a core element of professionalism. That is why we regularly train our teams, audit our processes, and adapt them to evolving interpretations of regulations. We do not treat GDPR as a barrier, but as a tool that structures and enhances the quality of recruitment.
GDPR as a Competitive Advantage
Companies that take a conscious approach to data protection in IT recruitment gain a real market advantage. Candidates are more willing to enter recruitment processes when they know their data is treated with respect. Clients gain a partner who minimizes legal and reputational risks, enabling projects to be delivered more quickly and reliably.
For IT Factory, GDPR compliance is one of the foundations of trust. We combine effective body leasing with mature data protection processes, allowing our clients to scale IT teams safely and focus on achieving their business goals.
A Trusted Partner in IT Recruitment and Body Leasing
If you are looking for a provider who not only delivers the right specialists but also ensures data security and GDPR compliance at every stage of cooperation, IT Factory is ready to support your project. Contact us and discover what secure IT recruitment looks like in practice.